Unified Data Analytics Solution Implementation Timeline

Fall 2024 – Summer 2025 (October 2024 – September 2025) – Grant Year 1

Evaluate request for quotes, conduct vendor interview and demos, select vendor
Identify priority dashboard needs, including those that influence strategic, Title III and operational decisions (i.e., data analytics road map), with focus on data exploring challenges faced by low-income and underserved students.
Identify analytic solution key elements needed to meet COCC needs (e.g., integration with existing systems, user licenses, security specifications, maintenance and reporting needs, etc.).
Determine IT and Institutional Effectiveness staff training or professional development needed to manage, maintain and sustain analytics solution.
Develop end-user survey that will be used in previous years to determine efficacy of data analytics solution.

Fall 2025 – Summer 2026 (October 2025 – September 2026) – Grant Year 2

Implement a proof of concept which will be a small scale UDAS
Evaluate the proof of concept, including importing data, developing technical processes for combining data sources, developing data dashboard pilots, and assessing initial product.
Roll out proof of concept to prioritized end users.
Work with internal teams and vendor to determine college wide employee professional development or trainings.
Conduct focus groups or other assessment to determine end users’ ability use dashboards to inform decisions.
Work with vendor to train staff to operate and manage the UDAS
Monitor performance indicators and activity-level objectives.

Year 3: October 2026-September 2027

Begin scaling up UDAS by incorporating my data sources, building more reporting data sets, and developing more data dashboards and reports.
Introduce and expand tool to additional end users.
Conduct mid-year trainings for departments wanting to expand the use of data.
Evaluate end user ability use dashboard to make decisions.
Work with vendor to train staff and operate and maintain UDAS.
Monitor performance indicators and objectives.

Year 4: October 2027-September 2028

Meet with departments not actively using data to share success stories and explore how data could be best used to inform decisions.
Conduct mid-year trainings for departments wanting to expand the use of data.
Develop and refine ongoing process for UDAS use beyond the grant.
Evaluate activity-related goals and objectives.
Staff are operating and maintaining UDAS.

Year 5: October 2028-September 2029

Meet with departments not actively using data to share success stories and explore how data could be best used to inform decisions.
Conduct mid-year trainings for departments wanting to expand the use of data.
Develop and refine ongoing process for UDAS use beyond the grant.
Evaluate activity-related goals and objectives.