Curriculum Submission Deadlines
All curriculum and catalog revisions need to be submitted in CourseLeaf by the submission deadline below for implementation in the 2027-2028 academic year and catalog.
Proposals falling short of curriculum standards or that are incomplete by the submission date may be returned for submission for the following academic year.
Proposals requesting exceptions to these dates/timelines must be approved by the Vice President of Academic Affairs for Curriculum Committee consideration outside of the dates provided below.
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New Program Application Process
- Request the form for proposing new programs (degrees and certificates) from the Assessment & Curriculum Administrator: acoffice@cocc.edu.
- Collaborate with your dean on completing the new program proposal form; you will also need to consult with various departments on campus.
- Submit the new program proposal form by the annual deadline of February 25 to the
Assessment and Curriculum Administrator for review.
The subsequent steps in the review process are: - Vice President of Academic Affairs. If a program proposal requires $100,000 or more in implementation costs or requests new hires, there are additional reviews by the Senior Leadership Team and Board of Directors after the VPAA's initial review.
- Academic Affairs Committee. If Academic Affairs approves the new program, then you can submit it in the fall to the annual curriculum cycle for review by the Curriculum Committee.
- If the Curriculum Committee approves the new program, the program will be sent for review to the Board of Directors.
- Programs approved by our internal college process are then submitted to CCWD/HECC for review and approval at the state level.
- Once CCWD/HECC approves a new program, the College notifies its accreditor, NWCCU.
- If relevant, once a new program is approved at the state level, the College will submit the program to the Department of Education to determine financial aid eligibility.
Submission Deadlines for 2027-2028 Academic Year and CatalogPlease connect with the Curriculum Office before beginning work in CourseLeaf as early as possible to discuss your proposal and to review curriculum standards. |
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October 8, 2026 |
Submit curriculum proposals in CourseLeaf for all curriculum changes, including new programs and new courses. New programs require Academic Affairs Committee approval before being reviewed by Curriculum Committee. |
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December 2, 2026 |
Submit curriculum proposals in CourseLeaf for those only proposing minor course revisions. Minor revisions have a shortened workflow and go through the Assessment and Curriculum office, Admissions and Records and chair for approval but do not need Curriculum Committee approval. Minor course revisions:
Any curriculum changes not listed above are considered major curriculum/program revisions and must be reviewed and approved by Curriculum Committee. Major curriculum changes are due in CourseLeaf by October 8, 2026. |
| January 12, 2027 |
All curriculum changes must have final approval (second reading) for the fall class schedule publication and student registration. |
| January 20, 2027 |
Submit curriculum proposals in CourseLeaf for those only proposing minor program revisions. Minor revisions have a shortened workflow and go through the Assessment and Curriculum office, Admissions and Records and chair for approval but do not need Curriculum Committee approval. Minor program revisions:
Any curriculum changes not listed above are considered major curriculum/program revisions and must be reviewed and approved by Curriculum Committee. Major curriculum changes are due in CourseLeaf by October 8, 2026. |
New Program Submission Dates
| Step | Date |
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Section 1 of Program Proposal Form (2026-27AY) |
April 15, 2025 |
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Section 2 of Program Proposal Form (2026-27AY) |
September 20, 2025 |
| Approved by Academic Affairs (2026-27AY) | October 20, 2025 |
| CourseLeaf Submission (2026-27AY) | October 8, 2025 |
| Section 1 of Program Proposal Form (2027-28AY) | February 25, 2026 |
| Section 2 of Program Proposal Form (2027-28AY) | April 22, 2026 |
| Approved by Academic Affairs (2027-28AY) | May 4- June 8, 2026 |
| CourseLeaf Submission (2027-28AY) | October 8, 2026 |
| Program Proposal Form (2028-2029AY) *Note: as of 2026-27AY, there is no longer a 2-step process. One complete, finalized proposal form is due in February. | February 25, 2027 |
Catalog Submission Deadlines For Implementation in 2027-28 Catalog |
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December 1, 2026 |
Catalog editing opens in CourseLeaf Catalog (CAT) for 2027-28 academic year |
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March 12, 2027 |
Editors' deadline to start workflow on all assigned catalog pages (each page must complete workflow to display in the catalog) |
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March 31, 2027 |
Approvers' deadline to complete approval |
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May TBD, 2027 |
2027-2028 Catalog publication |