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G-33-4.1 Student Deployed for 30 or More Consecutive Days

Adopted: 7/8/2026

A current student who is a member of the military, commissioned corps of the National Oceanic and Atmospheric Administration, or the Public Health Service of the United States Department of Health and Human Services, and is ordered to state or federal active duty for more than 30 consecutive days are entitled to certain academic and financial protections.

Current Courses
Students who are deployed for 30 or more days have the following options regarding their current courses:

  • Withdraw from a course without academic penalty and be reimbursed or receive credit for amounts paid towards course tuition and fees. The student may also receive a refund or credit for room and board if living in on-campus housing.
  • Receive an incomplete “I” grade and complete course requirements upon return from active duty, so long as the grade is in line with COCC’s Incomplete Grade policy.
  • Complete coursework when feasible and agreed upon with the instructor, with the following provisions:
    • Any class session missed as a result of active duty shall be counted as excused absences and cannot adversely impact the student’s final course grade;
    • An instructor may not excuse a student from completing course assignments solely due to active duty status;
    • An instructor may award a grade only if the student completes sufficient work and demonstrates sufficient progress towards meeting course requirements, as assessed by the instructor.

Readmission/Return to COCC
Within one year of release from active duty, students who choose to return to COCC, will:

  • Be readmitted with the same academic status they held when they last attended;
  • Have all advising and registration activity take place as if there was no gap in the student’s enrollment;
  • Have institutional and COCC Foundation scholarships or grants reinstated if eligibility requirements are met;
  • Have Oregon Student Access and Completion scholarships or grants reinstated in line with Higher Education Coordinating Commission rules.