G-32-10.2 Criminal Background Check Policy

Revised: 4/29/2024

In a continuing effort to further ensure the safety and welfare of students, faculty and staff, Central Oregon Community College requires criminal records checks on all newly hired full-time and part-time employees. Criminal background checks will be conducted in compliance with applicable state and federal guidelines, post-offer and prior to starting employment. Criminal background checks will also be conducted for student employees and volunteers. Background checks will be done whenever a current employee transfers into a position that they:

• Will be handling money.
• Are issued College purchasing privileges/credit cards.
• Have direct unsupervised contact with minors under the age of 18 or persons with developmental disabilities. ("Direct, unsupervised contact" means contact with children [under age 18] or developmentally disabled persons that provides the employee opportunity and probability for personal communication or touch).
• Works with data-sensitive information and/or in security sensitive positions such as information technology. ("Data-sensitive information" means employee or student social security numbers, dates of birth, driver's license numbers, medical information, personal financial information or criminal background information).
• Are issued master keys/FOBS to the College.

In addition, when a current employee transfers into a new position but has never had a criminal background check completed (as with those employees who were grandfathered in September 2011, when the college implemented its Criminal Background Check Policy), a criminal background check will be completed prior to the transfer to the new position.