G-34-4.3 Absence from Classes and Scheduled events by Faculty and Instructors

(formerly HR 9-2.2)

Faculty members are expected to meet all their scheduled classes, labs, office hours, etc. at the regularly scheduled time. In cases of an unanticipated emergency or illness, the faculty member must notify the department chair and the administrative assistant as soon as possible. In cases of planned absence, the faculty member must give advance notice to the department chairperson to discuss arrangements to be taken to cover the absence and any necessary financial adjustments. See the collective Bargaining Agreement, Article 9.1.3 for information on personal leave.

 

Part-time Faculty:

 

1. Part-time faculty members will report leave using the “Part-Time Instructor Sick Time Request” form, located on the website under HR Forms \ Leave Forms section.
2. Part-time faculty members will report the actual hours missed (class time and office hours).
3. Part-time faculty members are paid for classes missed, with reduction in mileage pay if applicable, until the total amount of accrued Oregon Sick Time** hours are depleted.  Absences in excess of the accrued balance will result in a revised contract to reduce the hours paid using the following methods:
   • Short-term illness (less than 5 hours in succession) = $25/hour.
   • Long term illness (over 5 hours in succession) = percentage of load for that class.

**Reference: Oregon Sick Time Law www.oregon.gov/boli/whd/ost/pages/index.aspx and GPM-32-21.1 through 21.3

 

Adjunct Faculty:

1. Adjunct faculty member will report leave online using the leave report time sheet in Bobcat Web Account.
2. Adjunct faculty member will report the actual hours missed (class time and office hours).
3. Adjunct faculty members are paid for classes missed, with reduction in mileage pay if applicable, until the total amount of accrued sick leave hours are depleted.  Absences in excess of the accrued balance will result in a revised contract to reduce the hours paid using the following methods:
   • Short-term illness (less than 5 hours in succession) = $25/hour.
   • Long term illness (over 5 hours in succession) = percentage of load for that class.

Full-time Faculty:

1. Faculty member will report leave online using the leave report time sheet in Bobcat Web Account.
2. Faculty member will report 8 hours when absent for an entire day.  If absent for less than one full day but reports to campus for part of the day, the actual number of hours of class time, office hours, committee meetings or other scheduled events missed must be reported.
3. Absences in excess of the accrued sick leave balance will result in a revised contract to reduce the hours and wages paid.
4. Faculty who are not present for one or more of the 8 non-instructional contract days before the beginning of Fall term will report 8 hours absent using the leave report time sheet in their Bobcat Web Account.
5. Faculty who are on leave for an entire term will report the following hours absent using the leave report time sheet in Bobcat Web Account:
   • Fall term = 15 lu =57 instructional days = 456 hours
   • Winter term = 15 lu = 54 instructional days = 432 hours
   • Spring term = 15 lu = 54 instructional days = 432 hours
6. Faculty who are on reduced load will report the following hours absent using the leave report time sheet in Bobcat Web Account:

Reduced load for Fall and Winter terms					Reduced load for Spring term
Load units taught in term of reduced load*	Load units reported as sick leave on load sheet	Hours of leave to report in Bobcat Web account			Load units taught in academic year (Fall + Winter + Spring)*	Load units reported as sick leave on load sheet	Hours of leave to report in Bobcat Web account
		Fall term	Winter term
15	0	0 hours	0 hours		45	0	0 hours
14	1	30 hours	29 hours		44	1	29 hours
13	2	61 hours	58 hours		43	2	58 hours
12	3	91 hours	86 hours		42	3	86 hours
11	4	122 hours	115 hours		41	4	115 hours
10	5	152 hours	144 hours		40	5	144 hours
9	6	182 hours	173 hours		39	6	173 hours
8	7	213 hours	202 hours		38	7	202 hours
7	8	243 hours	230 hours		37	8	230 hours
6	9	274 hours	259 hours		36	9	259 hours
5	10	304 hours	288 hours		35	10	288 hours
4	11	334 hours	317 hours		34	11	317 hours
3	12	365 hours	346 hours		33	12	346 hours
2	13	395 hours	374 hours		32	13	374 hours
1	14	426 hours	403 hours		31	14	403 hours
0	15	456 hours	432 hours		30	15	432 hours

  *load will be rounded to the nearest integer value

7. Planned or Scheduled Absences

 If a faculty member is anticipating an absence from College events for reasons other than those addressed above (i.e. seminars, workshops or other professional development activities), the faculty member must consult with the Department Chairperson about appropriate coverage.