G-31-8.2 Grants and Special Project Administration

Provision shall be provided in the annual budget for the receipt and expenditure of separately funded projects.

Proposal and Application Submission

All proposals over $10,000 require approval by the immediate supervisor, next-level supervisor, fiscal and contracts representatives, Department Chair/Director, Instructional Dean (if appropriate), Vice President, and the Chief Advancement Officer, and submitted to the President for summary approval, or placement on the Senior Leadership Team agenda. The grants office will provide the paperwork, initiate and track the approval process.

Proposals under $10,000 require approval by the immediate supervisor, next-level supervisor, fiscal and contracts representatives, Department Chair/Director, Instructional Dean (if appropriate) and the Chief Advancement Officer.

Award Administration

All grant-related contracts and agreements must be reviewed and signed by the College's authorized signing authorities. When award conditions are deemed acceptable and if the award is for $50,000 or more, the Grants Coordinator will place the agreement on the agenda of a regularly scheduled Board meeting as an information item.

The grant application will identify the project leader. This person is responsible for working with the Grants Coordinator for general reporting, as well as Fiscal Services for budget reporting and monitoring. The Instructional Dean, Senior Leadership Team member or Vice President approving the initial project will serve as the immediate supervisor to the Project Leader.