G-31-9.1.2 Computer Acquisitions Policy

The College provides its staff and departments with various types of computers and computer related equipment each year. Computers are identified in the Internal Revenue Code as "Listed Property". Listed property includes items obtained for the use in business but lend themselves easily to personal use. Personal use of College assets raises both accounting and special tax concerns. Computers represent a large financial commitment to the College, both in the initial acquisition and ongoing technical support. Computers also play a large role in the College's communications network. For these reasons, the following computer policy guidelines are being provided.

• Computers with a cost equal to or greater than $1,000 must be an approved item within the adopted budget's capital list. To insure favorable pricing, compatibility and supportability, these computers must be purchased through the Information Technology Department. As college equipment, they are to be used exclusively for mission related activity.
• Computers with a cost less than $1,000 must be approved by the appropriate dean or vice president if acquired with departmental funds. To insure favorable pricing, compatibility and supportability, these computers must be purchased through the Information Technology Department. As college equipment, they are to be used exclusively for mission related activity.
• Computers purchased by faculty members using their approved professional improvement program funding are considered personal use equipment (more than 50% personal) with the value being treated as taxable income to the faculty member. These personal use computers are not supported by the Information Technology Department or authorized to be connected to the College's intranet.