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G-31-9.2.4.5 Barber Library

Because of the unique nature of the Barber Library facilities, consideration of requests for reserving space in the Barber Library will be made in consultation with the Library Director. Reservation requests shall be inititiated with the Office of College Advancement who will then coordinate communications with the Library Director to determinine appropriate use of the Library facilities.

  • The Library Director shall be responsible for notifying library staff of special events scheduled in any Library areas.
  • Groups using these areas outside the Library hours will be responsible for the security of the building at a level acceptable to the College with security issues adequately addressed via Public Safety. Security issues will be adequately address via Campus Safety before permission is given. In general, when the front doors of the library building are unlocked, minimum security required includes a door monitor to direct people to their destination and turning away those who may come to use the library.

I. LIBRARY ROTUNDA

Events may not be scheduled during Library hours in the Barber Library Rotunda or outside plaza area without approval by the Office of the College Advancement. In the event that a special function is scheduled to take place in either of these areas:

Event organizers for events in the Library, which involve food and drink must keep the food and drink in designated areas. Cleanup is the responsibility of the event organizers and must be completed and performed immediately after the event. Groups using this area for a special event outside Library hours will be required to arrange for the security of the building at a level acceptable to the College. 

II. OREGON ROOMS

South Oregon Room

The South Oregon Room is designated as a dedicated student lounge and study area. However, the South Oregon Room may be scheduled for occasional events. This room may be reserved through the Office of College Advancement for non-COCC groups and via the College's scheduling system for COCC events.

  • Event organizers for events in the Library that involve food and drink must keep the food and drink in designated areas. Cleanup is the responsibility of the event organizers and must be completed and performed immediately after the event. 
  • Movement of furniture within this space should be kept to a minimum. Event organizers are responsible for moving furniture back to its original placement and leaving the room in its original configuration.

III.CONFERENCE ROOM (Max Merrill, 221)

This room may be reserved and scheduled through Office of College Advancement for non COCC groups and via the College's scheduling system for COCC events. Use of this room is limited during normal library business hours when the Library administrative/faculty area is accessible. Exceptions to these times may be considered on a case-by-case basis by the Library Director.

  • Organizers of events scheduled in this area involving food and drink must keep the food and drink in the designated conference room (i.e., may not use the adjacent staff room unless special permission is approved). Cleanup is the responsibility of the event organizers and must be completed and performed immediately after the event.
  • Movement of furniture within this space should be kept to a minimum. Event organizers are responsible for moving furniture back to its original placement and leaving the room in its original shape.

IV. CLASSROOM  117 AND COMPUTER LAB (118):

These rooms allow public access to the area when the library is closed. Users of these rooms may request the side door of the library be unlocked for access during hours when the Library is closed.

V. LOWER LEVELS

Organizers of events or activities using the Lower Level of the Library are responsible for the use of that space and must pre-arrange access to the Lower Level  through the Office of College Advancement during hours when the Library is closed. In general, if the front doors of the Library need to be unlocked to provide access to the Lower Level areas, the College requires a minimum security of a door monitor to direct people to their destination, and to turn away those who may come to use the Library.