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General Policy Manual

Index of General Policies at Central Oregon Community College

The following policies are board approved as revised. Index includes Academic Policies, Business Policies, General Policies, Committee Structure, Human Resources Policies and Student Policies. For information regarding the policy review and approval process, please contact the appropriate committee or see Policies: Review and Approval.

General

G-1-0 Advertising
G-2-0 COCC Beverages and Food Policies
G-2-0 COCC Beverages and Food Policies
G-2-1 COCC Beverage and Food Policy
G-2-2 Alcoholic Beverages
G-3-0 Business Cards
G-4-0 Children on Campus
G-4-0 Children on Campus
G-4-1 Lactation Policy
G-5-0 College Logo and Seal
G-5-0 College Logo and Seal
G-5-1 Clothing and Logo-Ware
G-6-0 Committee Structure
G-6-0 Committee Structure
G-6-1 College Policy & Other Committees
G-6-1 College Policy & Other Committees
G-6-1.1 Decision-Making Style, Process and Quorum for All Committees
G-6-1.2 Definition of Membership for All Committees
G-6-1.3 Policies and Procedures: Review & Approval for Changes/Additions to the GP Manual
G-6-1.4 Committee Communications
G-6-2 College Affairs Committee (CAC)
G-6-2 College Affairs Committee (CAC)
G-6-2.1 Shared Governance Committee (SGC)
G-6-3 Academic Affairs Committee (AAC)
G-6-3 Academic Affairs Committee (AAC)
G-6-3.1 Learning Community Committee - disbanded
G-6-3.2 College Curriculum Committee
G-6-3.3 Learning Outcomes Assessment (LOA) Committee
G-6-4 Student Affairs Committee (SAC)
G-6-5 (Moved)
G-6-6 (Moved)
G-6-7 (Disbanded)
G-6-8 Advisory Committee
G-6-8 Advisory Committee
G-6-8.1 Deleted
G-6-8.1.1 Deleted
G-6-8.1.2 Deleted
G-6-8.2 Diversity Committee
G-6-8.3 Safety-OSHA Committee (Moved to G-6-9.6)
G-6-8.4 Faculty Promotions Committee
G-6-8.5 College Tenure Committee
G-6-8.6 Faculty Professional Improvement Resource Team (PIRT)
G-6-8.7 Review and Support Committee (Moved to G-6-9.7)
G-6-8.8 (Deleted)
G-6-8.9 (Moved)
G-6-8.10 Sustainability Committee, Advisory to College Affairs
G-6-8.11 Insurance Committee
G-6-8.12 Naming Committee
G-6-8.13 (Moved)
G-6-8.14 Facilities Advisory Committee
G-6-8.15 Academic Reinstatement Committee
G-6-8.16 Finance Internal Advisory Team (FIAT)
G-6-8.17 Faculty Senate
G-6-9 College Administrative Committees
G-6-9 College Administrative Committees
G-6-9.1 College Community Development Committee (CCDC)
G-6-9.2 ChairMoot
G-6-9.3 Threat Assessment and Prevention Team
G-6-9.4 (Deleted)
G-6-9.4.1 College Planning Theme Team (CPTT) Removed
G-6-9.5 College Art Committee
G-6-9.6 Safety/ OSHA Committee
G-6-9.7 Review and Support Committee: Course Review (RSC)
G-6-9.8 DISBANDED - (MLAP)
G-6-9.9 Data Governance Committee
G-6-9.10 Career and Technical Education Council
G-6-9.11 Citation Appeals
G-6-9.12 Institutional Review Board
G-6-10 College AD HOC Committees (Disbanded)
G-6-10 College AD HOC Committees (Disbanded)
G-6-10.1 (Moved)
G-6-10.2 Medical Leave Assistance Program Disbursement Committee (Disbanded)
G-6-10.3 (Moved)
G-6-10.4 (Moved)
G-6-10.5 (Moved)
G-6-10.6 (Moved)
G-6-11 Employee Groups
G-6-11 Employee Groups
G-6-11.1 Faculty Forum
G-6-11.2 Classified Association of COCC
G-6-11.3 Adult Basic Skills Instructors Oregon School Employees Association Chapter 700
G-6-11.4 Associated Students of Central Oregon Community College
G-6-11.5 (MOVED)
G-6-11.6 (MOVED)
G-6-11.7 Accreditation Coordinating Team
G-6-11.8 Concerns - Employee
G-6-11.9 Teaching and Learning Commons
G-7-0 Drug Free Campus
G-8-0 Firearms
G-9-0 Gambling
G-10-0 Media Relations
G-11-0 Parking and Traffic
G-12-0 Animals on Campus
G-12-0 Animals on Campus
G-12-1 Animals on Campus for Teaching Purposes
G-13-0 Posting
G-13-0 Posting
G-13-1 Shuttle Bus Posting (discontinued)
G-14-0 Moved to Own Section
G-15-0 Publications
G-16-0 Raffles (discontinued)
G-17-0 Skateboards, Rollerblades and Bicycles
G-18-0 Smoking
G-19-0 Speakers
G-20-0 Vaccinations
G-21-0 Stationery (discontinued)
G-22-0 Acceptable Use of Information Technology Resources
G-23-0 Network Technology Resources
G-23-0 Network Technology Resources
G-23-1 Information Technology Governance
G-23-2 Technology Resources
G-24-0 Identification Cards
G-25-0 Louis B. Bart Queary Lifetime Achievement in Higher Education Award
G-26-0 Signage
G-27-0 ITS Secure Space Access Policy
G-27-0 ITS Secure Space Access Policy
G-27-1 Video Camera Systems
G-27-1 Video Camera Systems
G-27-1.1 Public notice of Camera Usage and Policy
G-28-0 Title IX and Sexual Harassment Introduction
G-28-0 Title IX and Sexual Harassment Introduction
G-28-0.1 Reporting Contact Information
G-28-0.2 Definition of Terms
G-28-1 Nondiscrimination and Equal Employment/Affirmative Action Statement
G-28-2 Title IX: Sexual Harassment, Sexual Assault, Domestic Violence, Dating Violence, and Stalking
G-28-2 Title IX: Sexual Harassment, Sexual Assault, Domestic Violence, Dating Violence, and Stalking
G-28-2.1 Officials with Authority
G-28-3 COCC Sexual Harassment, Sexual Assault, Domestic Violence, Dating Violence, and Stalking
G-28-3 COCC Sexual Harassment, Sexual Assault, Domestic Violence, Dating Violence, and Stalking
G-28-3.1 Responsible Employees
G-28-3.2 COCC's Approach to Reviewing Incident Reports
G-28-4 Confidentiality
G-28-5 Retaliation
G-28-6 Conflict of Interest
G-28-7 Whistleblower Policy
G-29-0 Administrator Of The Year Award

Academic

Business

G-31-0 General Business Policies
G-31-1 Insurance
G-31-2 Tax-Sheltered Annuities
G-31-3 Professional Advice From Agents on Retainer
G-31-3 Professional Advice From Agents on Retainer
G-31-3.1 College Auditors
G-31-3.2 College Auditors-Conflict of Interest
G-31-4 College Interest in Marketable Materials, Products, and Processes
G-31-4 College Interest in Marketable Materials, Products, and Processes
G-31-4.1 Administrative Assistant Staff Use
G-31-5 Materials and Resources
G-31-6 Fundraising
G-31-6 Fundraising
G-31-6.1 Solicitation/Selling on Campus.
G-31-6.2 Solicitation for Support
G-31-7 Acceptance of Gifts or Donations
G-31-7 Acceptance of Gifts or Donations
G-31-7.1 Employee Gifts and Events
G-31-8 Fiscal Services
G-31-8 Fiscal Services
G-31-8.1 Budget Changes
G-31-8.2 Grants and Special Project Administration
G-31-8.3 Purchasing
G-31-8.3.1 Departmental Signing Authority
G-31-8.3.2 Private Benefit
G-31-8.3.3 Purchasing Thresholds
G-31-8.4 Disposition of Surplus Capital Property
G-31-8.4.1 Proceeds Received from the Sale of Surplus Property
G-31-8.5 Investment Policy
G-31-8.6 Travel Policy
G-31-8.6.1 Reimbursement
G-31-8.6.2 Insurance Responsibility for Use of Personally Owned Vehicles
G-31-9 Campus Services
G-31-9 Campus Services
G-31-9.1 College Equipment Use
G-31-9.1.1 Listed Property Policy
G-31-9.1.2 Computer Acquisitions Policy
G-31-9.2 Facilities Use by Community Groups
G-31-9.2.1 Insurance Requirement for Off-Campus Groups
G-31-9.2.2 Facility Use Policy
G-31-9.2.3 Denial of Requested Use of Facilities
G-31-9.2.4 Special Requirements
G-31-9.2.4.1 Computer Labs Use
G-31-9.2.4.2 Residence Hall Use
G-31-9.2.4.3 Mazama Physical Education and Recreational Center Use
G-31-9.2.4.4 Pinckney Center for the Performing Arts Use
G-31-9.2.4.5 Barber Library
G-31-9.2.4.6 Coats Campus Center Building Use
G-31-9.2.4.7 Jungers Culinary Building
G-31-9.2.4.8 Health Careers Center Labs
G-31-9.2.4.9 Science Center Labs
G-31-9.2.4.10 Redmond, Madras, Prineville campuses
G-31-9.2.5 General Campus Grounds use such as parking lots, trails, stairs, roadways, etc
G-31-9.2.5.1 Designated Public Forum
G-31-9.2.5.2 Americans with Disabilities Act
G-31-9.2.5.3 Alcohol Use
G-31-9.3 Motor Vehicle Registration and Operation
G-31-9.4 Equipment Inventory
G-31-9.5 Building Security Policy
G-31-9.5.1 Key and FOB Control
G-31-9.6 New Construction and Remodeling
G-31-10 Bookstore
G-31-10 Bookstore
G-31-10.1 Printing and Mail Services
G-31-10.2 Printing
G-31-10.3 Mail Services
G-31-10.4 Copyright
G-31-11 Vehicle Use Policy
G-31-12 Unmanned Aerial Systems

Human Resources

G-32-0 Workplace Fairness Policy
G-32-1 Employment Policy
G-32-1 Employment Policy
G-32-1.1 COCC Employee Oregon Residency Requirement
G-32-2 Moved
G-32-2 Moved
G-32-2.1 Moved
G-32-2.2 Moved
G-32-2.3 Moved
G-32-3 Employment of Family Members Policy
G-32-4 Mandatory Reporting - Child Protection Policy
G-32-5 Standards of Conduct Policy for College Employees
G-32-6 Drug-Free Workplace Policy
G-32-7 Consensual Relationships Policy
G-32-8 Moved
G-32-9 Primary Responsibility Policy of College Employees
G-32-9 Primary Responsibility Policy of College Employees
G-32-9.1 Outside Commitments
G-32-9.2 Conflict of Interest
G-32-10 Recruitment Policies
G-32-10 Recruitment Policies
G-32-10.1 Vacant Positions Policy
G-32-10.2 Criminal Background Check Policy
G-32-10.3 Administrative Positions
G-32-10.4 Classified, Confidential, Supervisory Positions
G-32-10.5 Faculty Positions
G-32-11 Employee Evaluation Policy
G-32-12 Leaves of Absence Policies
G-32-12 Leaves of Absence Policies
G-32-12.1 Sabbatical Leave
G-32-12.2 Leave Without Pay (Non-FMLA/OFLA/, or Paid Leave Oregon)
G-32-12.3 Family Medical Leave Act, Oregon Family Leave Act, and Paid Leave Oregon
G-32-12.4 Personal Leave
G-32-12.5 Military Leave
G-32-12.6 Safe Leave
G-32-12.7 Paid Leave Oregon
G-32-13 Employee Personnel File Policy
G-32-14 Employee Recognition Policy
G-32-14 Employee Recognition Policy
G-32-14.1 Faculty Achievement Awards
G-32-14.2 Classified Employee of the Year
G-32-14.3 Administrative Employee of the Year
G-32-15 Resignation Policies
G-32-15 Resignation Policies
G-32-15.1 Faculty Resignations
G-32-15.2 ABS Instructors
G-32-15.3 Classified Employee
G-32-15.4 Administrator and Confidential
G-32-16 Benefits Policies
G-32-16 Benefits Policies
G-32-16.1 Workers' Compensation
G-32-16.2 Unemployment Insurance
G-32-16.3 Continuation of Health Insurance at Resignation/Termination
G-32-16.4 Affordable Care Act (ACA)
G-32-17 Compensation Policies
G-32-17 Compensation Policies
G-32-17.1 Initial Salary Placement
G-32-17.1.1 Faculty Placement
G-32-17.1.2 ABS Salary Placement
G-32-17.1.3 Classified and Non-Represented/Regular Placement
G-32-17.1.4 Non-represented/Regular Employees
G-32-17.2 Salary Advancement Policy
G-32-17.2.1 Faculty, Classified staff and ABS employees
G-32-17.2.2 Non-represented/Regular Employees(1)
G-32-17.2.3 Executive Compensation
G-32-17.3 Salary on Reclassification
G-32-17.3.1 Classified Employees
G-32-17.3.2 Non-represented/Regular Employees(2)
G-32-17.3.3 Responsibility Factor Adjustment for Non-represented/Regular Employees
G-32-17.3.4 Special Assignment Adjustments for Employees
G-32-17.3.5 Pay Method for Hourly, Non-Exempt Employees Who Work Less Than 12 Months
G-32-18 Moving Reimbursement
G-32-19 Staff Retirement Policies
G-32-19 Staff Retirement Policies
G-32-19.1 Retired Employee Card
G-32-19.2 Emeritus Status
G-32-19.2.1 Criteria for Eligibility of Emeritus Status - COCC Employees
G-32-19.2.2 Rights and Privileges of Emeritus Status
G-32-19.2.3 Health Insurance for Dependents of Retirees
G-32-20 Classified Staff Professional Development Policy
G-32-20 Classified Staff Professional Development Policy
G-32-20.1 Classified Staff Professional Improvement Funds
G-32-21 COCC Sick Leave and Oregon Sick Time Policy
G-32-21 COCC Sick Leave and Oregon Sick Time Policy
G-32-21.1 COCC Sick Leave
G-32-21.2 Oregon Sick Time
G-32-21.3 Sick Leave or Sick Time Notification to Supervisor
G-32-21.4 Written Verification or Certification of Need for Sick Leave or Sick Time
G-32-21.5 Remote Work and Sick Leave or Sick Time

Student

Faculty

G-34-0 Faculty Policies
G-34-1 Faculty Positions
G-34-1 Faculty Positions
G-34-1.1 Recommendation to Hire Full-Time Faculty
G-34-1.2 Recommendation to Hire Adjunct and Part-Time Faculty
G-34-1.3 Adjunct Relationships
G-34-1.4 remove
G-34-1.4 Adjunct and Part-Time Faculty Compensation at COCC
G-34-1.5 Minimum Qualifications for Instructors
G-34-2 Faculty Personnel Files
G-34-3 Criteria for Promotion, Tenure and Evaluation of Performance
G-34-3 Criteria for Promotion, Tenure and Evaluation of Performance
G-34-3.1 Promotions
G-34-3.1.1 Eligibility
G-34-3.1.2 Description of rank and criteria for promotion
G-34-3.1.3 Definition of Criteria
G-34-3.1.4 Rank with Associated Criteria
G-34-3.1.5 Review for Faculty No Longer Standing For Promotion
G-34-3.1.6 Faculty Promotions Procedures
G-34-3.2 Tenure
G-34-3.2.1 Awarding of Tenure
G-34-3.2.2 Procedure for Tenure Consideration
G-34-3.3 Faculty Evaluations
G-34-3.3.1 Evaluation of Part-Time and Adjunct Faculty
G-34-3.3.2 Evaluation of Full-Time Faculty
G-34-4 General Responsibilities of All Instructors
G-34-4 General Responsibilities of All Instructors
G-34-4.1 Full time faculty responsibilities
G-34-4.2 Full time tenure track faculty additional responsibilities
G-34-4.3 Absence from Classes and Scheduled events by Faculty and Instructors
G-34-4.3.1 Notifying Department of Absence Due to Illness or Bereavement
G-34-4.3.2 Notification of Absence Due to Emergency
G-34-5 Faculty Achievement Award
G-34-5 Faculty Achievement Award
G-34-5.1 Purpose
G-34-5.1.1 Criteria
G-34-5.1.3 Nominating Process
G-34-5.2 Faculty Achievement Award for Adjunct and Part Time Faculty
G-34-5.2.1 Criteria
G-34-5.2.2 Nominating Process
G-34-6 Faculty Resignations
G-34-7 Initial Salary Placement
G-34-7 Initial Salary Placement
G-34-7.1 Faculty Placement
G-34-7.2 Adult Basic Skills Faculty Placement
G-34-7.3 Salary Advancement
G-34-7.3.1 Faculty and ABS employees