Event Assistance & Signs

If you are organizing a COCC event...
Use our Help Desk (SchoolDude) system and request assistance with:

set-up and take-down of tables and chairs
other inventory such as a stage
podiums, tents and more
sandwich board signs (directions and tips below)*

Please note that most event assistance and equipment is for the Bend campus.
Please call Campus Services at 541-383-7237 to inquire about event assistance for branch campuses.

For event questions contact Heather Bryant at 541-383-7296 or hbryan@cocc.edu .

Steps for requesting event set-up assistance:

Submit one month prior to your event if possible

Save the Event Assistance Request form to your desktop and fill it out. You will attach this to your Help Desk request.
Once you are logged into the Campus Services HelpDesk system, follow these steps to fill out the work order:
Step 1: Your information
  Step 2: The location of the event
  Step 3: Select event setup
  Step 4: In the description only note the following:
      - Name of the event
      - Date of the event
      - Time and day you want the set-up completed
  Step 5: Leave blank
  Step 6: The department that is hosting the event
  Step 7: The date you want the work completed by
  Step 8: Attach your previously filled Event Assistance Request and Floor Plan if      needed
  Step 9: Password is COCC
  Step 10: Submit
If you need any audio/visual assistance, please submit an IT help desk ticket.
If you need assistance to unlock the venue prior to the event, please email Campus Safety at publicsafety@cocc.edu or call 541-383-7272 in advance.

Please submit Event Set-up Requests at least one month prior to your event.

Event Accessories Inventory

Item	Qty/Info
30" x 60" gray rectangle tables	43
30" x 72" gray rectangle tables	2
30" x 60" light brown rectangle tables	16--for Wille Hall
18" x 60" light brown rectangle tables	52--for Wille Hall
5' diameter round tables	13--for Wille Hall
Black chairs	216--for Wille Hall
Folding metal chairs	300+
White folding chairs	2600
Flags	United States/ Oregon
Podium	Floor and desktop models
Stages	8' X 4' sections--8 sections in total
Stairs and skirting to stage available
ADA walk way	800 pieces, each piece is 12" X 36"
Tents 10' x 10'	3
Tent 20' x 40'	1

*Sandwich Board Signs

Please give us three (3) working-days notice to request sandwich board signs via the Help Desk system.

Sign making tips for maximum visibility:

Use black ink on white or bright yellow paper
Print on 11" x 17" paper
Use a VERY simple fonts, no script or funky fonts
Use the largest size possible
Do not hand write signs